Dear Friend,
Welcome to Academic Management, we thank you for using the services of Academic Management web application and mobiles apps. Academic Management is your own communication channel and it helps people get connected with the people of the same idea and the information flow from the leader/head to the followers of a particular group. We believe that one should get connected and access to the relevant information only.
The following are the Privacy policies for Academic Management app
- Academic Management user provide his mobile phone number to create a Academic Management account. He also provide us the phone numbers in his contact list on a regular basis, including those of both the users of our Services and the users other contacts. The user also confirm he is authorised to provide us such numbers. User may also add other information to his account, such as a profile name, profile picture, address, and other personal information such as date of birth, education and occupation, etc.
- All the contents viz., data, text, photo, docs, spread sheets, PPTs, videos, Phone Contacts and any other content you share with people within the groups are stored with Academic Management servers or any other servers referred in the Academic management application, however Academic Management is not interested on any of the contents posted in any of our applications.
- We collect information about the people and groups you are connected to and how you interact with them, such as the people you communicate with the most or the groups you like to share with. We also collect contact information you provide if you upload, sync or import this information (such as an address book) from a device.
- We ask permissions like Location (For GPS tracking of bus in school app, For adding any events/program location in calendar), Contacts (To synch contact names in application), Image and Video (To add profile or post) etc.. All the contents viz., data, text, photo, docs, spread sheets, PPTs, videos, Phone Contacts and any other content you share with people within the groups are stored with Academic Management servers or any other servers referred in the Academic Management application, however Academic Management is not interested on any of the contents posted in any of our applications
- Runtime Location Permission: The location data collected is solely used for the purpose of ensuring the safety and efficiency of the school bus transportation system. The data is utilised to provide real-time updates to parents and guardians about the bus’s current location, estimated arrival times, and any unexpected delays. School administrators also use this information to optimise bus routes and improve the overall transportation experience.
Our school bus tracking service is designed to ensure the safety and security of students during their transportation to and from school. To provide accurate and real-time tracking information, our application requires access to the location data of the school buses and the students using the service. We are committed to maintaining the privacy and security of this sensitive information, and this policy outlines how we collect, use, and protect location data obtained through our service.
We reserve the right to update this privacy policy to reflect changes in technology, regulations, or our business practices. Any changes will be communicated through the application or our website, and continued use of our service will signify acceptance of the updated policy.
By using our school bus tracking service, users agree to the terms outlined in this privacy policy regarding the collection, usage, and protection of location data. We are dedicated to maintaining the privacy of our users and their data while providing a safe and efficient transportation experience for students.
- Collection of Phone Numbers for Login Purposes: Our app requires users to provide their phone numbers for the purpose of creating and managing their accounts securely. We understand the importance of protecting your personal information, and we are committed to maintaining the confidentiality and security of the data you provide.
Information Collected: When you sign up or log in to app, we collect your phone number to uniquely identify your account and enable secure access. We do not collect any additional personal information without your explicit consent.
Use of Phone Numbers: The collected phone numbers are used solely for user authentication, account management, and communication related to your account. This includes, but is not limited to, account recovery, notifications about account activity, and important updates regarding the App.
Protection of Your Information: We take appropriate measures to safeguard your phone number and ensure its confidentiality. Our security protocols include encryption and other industry-standard practices to protect your data from unauthorised access, disclosure, alteration, and destruction.
Third-Party Services: We do not share your phone number with third-party services for marketing or advertising purposes. Your information is only shared as necessary for the functionality of the App, and we ensure that any third-party services we engage with adhere to strict privacy and security standards.
User Control: You have the right to update, modify, or delete your phone number from your account settings at any time. Additionally, you can contact our support team for assistance with any privacy-related concerns.
Academic management is a School ERP and LMS platform used by its customers through the web and mobile applications to improve the operations of their school. Therefore, all of our clients and other users, in general, are subject to this privacy policy. All client information is also protected against misuse and illegal access. We do not store any financial data on our servers, such as credit card information.
Services
We at Academic management are committed to your privacy regarding any information that we collect, while you use our software applications that consist of various modules, and all such products, applications, websites are collectively called “Services”. This Privacy Policy applies when you use our Services.
Academic management operates a web-based and mobile application called Academic management which is a part of the service that we offer.
Data Controller and Data Processor
We process four main types of user data.
- Customer Data: It involves personal data provided by our customers and their end-users for availing of our services.
- Other Data – It involves personal data about our visitors and other individuals that are collected and processed directly for marketing purposes.
Academic management will only use the customer’s personal information for providing relevant services to the customers as contractually agreed beforehand. Our customers control Customer Data. We are only the processor of customer data and controller of other data.
What Information Do We Collect?
Data Controller and Data Processor
Customers who use the Academic management programme give us data (students, parents, staff, visitors, and others) for processing.
When customers or end users send us information or upload files to the service, we process Customer Data on their behalf. Customers who use our application, for instance, may upload customer data on themselves or their staff members (students, parents, staff, visitors, and others) such as;
- Personal information: It may include, Name, Email address, User IDs, and Address as part of creating an Academic management user account.
- Location: We collect geolocation details to provide location-sensitive functionalities in our mobile application.
- Photos and Videos: Photo and Video information are part of user creation and interactions you may have while using our functions.
- Files and documents: Various files and document information are part of the information required while using any functions on our platform.
- App activity: We may process information on the specific features, duration, frequency, and actions you take when using the Mobile Application or any of our websites to which the Mobile Application links.
- Device or other IDs: Device data are part of account signup information that we require to ensure login to Academic management users.
- User Data Policy:-User Images are collected and not shared. it is collected ephemerally .user can choose whether this is collected and it is for App Functionality
This information is data related to fee collection and admissions, hiring, payroll, employee information, bank account information, tax records, etc.
Customer data, such as Internet Protocol (IP) address, mobile platform, and the unique device identifier (UDID), is also automatically collected when our customers or their end users use our goods and services.
Other Data
To access our various services, users must create their accounts. In the process, customers submit the necessary information like name, email address, phone number, password, job title, phone number, and correspondence address.
When you use our applications or websites or give us direct information, we collect data, such as;
- Log Data – Our servers automatically record information when you visit or use our applications or services. In log files, this information is stored. IP addresses are an instance of this data.
- Data from Subscriptions – We also gather the data you provide when requesting a product demo or signing up for one of our newsletters.
- Contact Us Information – We gather and store this information when you contact us with questions about our goods and services so that we can get in touch with you and address your inquiry.
- Conferences and Seminars – We gather and keep the data you offer during conferences and seminars.
- Other Information – In addition to the information you give us, we also get information for marketing and sales from social media networks like LinkedIn.
Usage of client data
The Services you use and how you use them will determine how we use your personal data.
Academic management shall utilise Customer Data following the customer’s requests, applicable provisions of the Customer Agreement, and as mandated by applicable law. The customer is the controller of the customer data, and Academic management is the processor of that data.
Other data is used to send newsletters and reply to inquiries, comments, and other correspondence from you.
Legal bases for processing user data
We process your personal data on a legal basis. We have a legitimate interest in processing your data, and in some situations, we rely on your consent.
We only process your personal data when we have a valid reason. For the time being, our legal justification for processing customer data is the fulfilment of the contract, and for processing other data, it is a legitimate interest or consent. However, in rare circumstances, we may also be required by law to get personal data from you.
You have the right to revoke your permission at any moment when you have given it for a specific procedure.
How do we use customer data?
To authenticate and approve access to our services, we use your data.
Only on behalf of our clients and in compliance with their instructions stated in the relevant Services Agreement with us do we process Customer Data. We utilise your data to enhance your experience and assist you with our service. In every situation, Academic management only gathers this data if necessary or appropriate to achieve the goals of the user’s interaction with our services.
- Delivering services: Through the Academic management ERP and LMS platform, we process customer data in our capacity as a data processor to offer services to our clients.
- To communicate by email and other means: Emails, messages, and other sorts of communications regarding services, technology, and other administrative matters may be sent to you. We may also get in touch with you to let you know about modifications to our services and their availability. You cannot opt-out of receiving these communications unless you decide not to use our services, as they are deemed to be part of the Services.
- Customer service: We reply to your request and help you resolve the issue more quickly if you communicate it to us (for instance, via a support email or one of our feedback systems).
How Do We Use Other Data?
We might send you messages about our services or marketing- or promotional-related items. You can limit how your personal information is collected or used.
We use Other Data to send you corporate updates and promotional materials for your requested product demo or invite you to conferences and events that interest you. We only engage in direct marketing if you agree to receive communications from us in this manner.
Data Retention Policy
Unless a longer retention time is required or permitted by law, we will only keep your personal information for as long as it is necessary to achieve the goals mentioned in this privacy policy.
Customer Data: We keep your data as long as your Services account is active. Following any applicable statutory laws, we may also keep your personal information for longer.
Academic management shall keep customer data for the time specified by the customer, as well as any conditions specified in the customer agreement and as mandated by applicable legislation. Per your instructions, we will delete or return all Customer Data when you cease using our services.
Other Data – We keep your information for as long as it’s required to fulfil the goals outlined in this privacy statement.
Academic management may keep your personal Other Information for as long as required to fulfil the goals outlined in this privacy statement.
Cross-Border Data Transfers
For any of the purposes listed in this Privacy Policy, we may transmit personal data about you to locations outside your country of residence.
It’s possible that the data protection rules in these nations are lower than those in your own. Your personal information is transferred internationally following the necessary security measures (such as the standard data protection clauses adopted by the European Commission).
Customer Rights
You can ask for access to, updates of, or corrections to your personal data. Additionally, you are entitled to object to direct marketing.
Your local law that applies to the processing may grant you extra rights. For example, you have the right to object to the processing of your personal information in some circumstances, such as when it is done following the EU General Data Protection Regulation (“GDPR”) and is done so to further legitimate interests. You also have the right, under GDPR, to seek the portability of your personal data and the deletion or limitation of your personal data.
Customer’s Rights To Control Data
We strive to offer you simple ways to access, alter, delete, object to, or restrict the use of your personal information whenever you use our services.
We make an effort to provide you with means to rapidly view, update, or alter your data—or to have it deleted—unless we are required by law to keep it. Access to some permissions is possible through the Academic management application. Visitors may exercise these rights by contacting us and making a specific request.
- Right to Correct: You can edit some of your personal information through your account. In some circumstances, mainly if the information is erroneous, you can also request that we modify, update, or correct your data.
- Right to Erase: You have the right to request that we delete or remove all of your personal data (.e.g., if it is no longer necessary to provide Services to you).
- Limit our use or otherwise object to its use: You can ask us to cease using all or a portion of your personal data if we are not legally permitted to do so (.e.g., if your personal data is inaccurate or unlawfully held).
- Right to Access and Take Your Data: You have the right to get a copy of your machine-readable personal data that we have collected from you.
- Rights pertaining to automated judgments, such as profiling
How Do We Share Your Data With Third Parties
Recipients Of Your Data
In order to offer you services, your data will be shared with other receivers.
Even though we try to keep it to a minimum, there are situations when it becomes necessary to share your data with specific service providers. When and why your data is shared, for instance, depends on the data centre or hosting service, email marketing service, etc.
Your data will probably be shared with the recipients listed below so we can provide you with our services.
- Payment Gateways, VTS Vendors, Content Partners, etc., are examples of third-party services.
- SMTP servers from third parties, email service providers like SendGrid, SMS providers like SMSCountry, Whatsapp service providers, etc.
To Adhere to Laws: In response to a request for information, if we have reason to think that disclosing is permitted or required by any relevant law, rule, or legal process, we may do so. For example, if we sell nearly all of our assets or engage in any change of control transaction, we may also disclose your information to an acquirer.
Our Measures To Protect Your Data
We put security procedures in place to avoid security breaches and unauthorised access to your data.
We keep reasonable and suitable security measures in place to guard against loss, theft, unauthorised access, disclosure, modification, and destruction of Customer Data.
Physical access controls, HTTPS, restricted access to data, monitoring for threats and vulnerabilities, etc., are a few security measures.
We only allow those with a legitimate business need-to-know access to the personal information we gather. To preserve the privacy and integrity of personal information throughout its proper life cycle, from collection to disposal, we make an effort to utilise acceptable security safeguards, methods, and procedures.
Contact Information
We put security procedures in place to avoid security breaches and unauthorised access to your data.
We keep reasonable and suitable security measures in place to guard against loss, theft, unauthorised access, disclosure, modification, and destruction of Customer Data.
Physical access controls, HTTPS, restricted access to data, monitoring for threats and vulnerabilities, etc., are a few security measures.
We only allow those with a legitimate business need-to-know access to the personal information we gather. To preserve the privacy and integrity of personal information throughout its proper life cycle, from collection to disposal, we make an effort to utilise acceptable security safeguards, methods, and procedures.
Your acceptance of these terms
You must agree to the terms of service and this policy to use the ERP and LMS applications from Academic management. Please refrain from using this application if you disagree with this policy. If modifications to this policy are posted, and you continue to use the site, it will be assumed that you agree to the changes. We must be able to deliver our services to you so that you furnish us with personal data as described in this policy. If you don’t give us accurate information, we might unintentionally be unable to provide you with the full range of services you need.
Change in the privacy policy
Academic management may occasionally modify this Privacy Policy at our sole discretion. When we do, we will update the Privacy Policy with the revision date and post it on this website. By looking at the “Last Modified” date at the top of this privacy statement, you may see when we last updated it. The Academic management website urges users to check this page for updates to its privacy statement routinely. In addition, when you log in to the Sites and Services or both, we will email you in advance to let you know if there are any significant changes.
You acknowledge that your continuing use of our services following any modification to this privacy statement will represent your acceptance of the such modification and your agreement to be bound by the modified privacy statement.
Changes to Privacy Policy: As our services evolve, we may update this privacy policy to reflect changes in our data practices. We will notify you of any material changes through the App or other appropriate means. By using App, you agree to the collection and use of your phone number as described in this privacy policy.